Help  /  Tasks

Tasks

Updated 6 October 2026

1. Contexts

A context says where or with what a task can be done. Five of them, and every task carries one:

• @anywhere — the default, nothing needed.
• @computer
• @phone
• @errands
• @home

The use is filtering. Twenty minutes on a train is a different list from an hour at a desk.

2. Subtasks

A task can sit under another task. Open the parent and add a subtask from its detail panel, and the arrows there show which direction the link runs — down to a child, up to a parent.

Subtasks are tasks in full. Each carries its own size, energy, due date and schedule, and each can be scheduled independently of its parent. On the Timeline the parent draws its own bar and the subtasks run free of it.

3. Blocked by

A task can name another task it is waiting on. Until that one is done, this one is waiting rather than ready, which keeps it out of the list of things you could start now.

The Timeline draws the dependency, so a chain that cannot finish in the time left is visible rather than inferred.

4. Recurring tasks

Set a repeat on a task and finishing it creates the next one. Four presets:

• Daily
• Weekly
• Monthly
• Every weekday — a date landing on Saturday or Sunday rolls to the Monday.

The next one appears only when you complete the current one, so a repeat you ignore does not pile up copies behind you.

You also choose what happens to that next occurrence, under When complete:

• Spawn to inbox — it waits in your Inbox. The default.
• Autoschedule again at same time — it books the same slot next time round.
• Autoschedule based on availability — it books wherever it next fits.

5. Attachments & Versions

Files attach to a task or to a project, by dragging them in or by emailing them to that card's own address.

10 MB per file, 25 MB per upload. Images, PDF, plain text and CSV, and Word, Excel and PowerPoint are accepted. Archives, executables, scripts and web files like HTML or SVG are not.

Uploading a new version of a file keeps the old one. The file stays one item in the list, showing the newest version, with the earlier ones underneath it. Nothing is overwritten.

6. Trash & Restore

Deleting a task moves it to the trash, where it can be restored. It leaves your Board and your week straight away.

Projects work differently, because they carry other things. Archiving a project hides it and its open tasks from Tasks and Planner, and is reversible. Deleting one is not: the project's notes, guests, attachments and pending invitations go, and its tasks survive as loose tasks.